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LEASE ADMINISTRATION

LEASE ADMINISTRATION

Effortless Lease Management for Your Real Estate Portfolio

Managing leases for your commercial, retail, and industrial properties can be a hassle, but with our lease administration services, it doesn’t have to be. Our customizable data capture options ensure that our services are tailored to fit your unique needs.

We confirm accurate lease data and perform lease-audit related activities, saving you time and effort. Whether you need short-term transactional support or long-term full lifecycle services, we’re here to help. Our team can even handle amendments and letters on your behalf.

Make lease management a breeze and streamline your real estate portfolio management. Choose our services and experience the ease and convenience of hassle-free lease management.

Click on the services listed below to learn more.

Looking for a hassle-free and efficient way to manage your lease administration? Our Lease Abstraction services got you covered!

Our team of experts is well-trained in lease setups in popular ERPs like Yardi and MRI, as well as in MS Word and Excel templates. We confirm accurate lease data and perform lease-audit related activities, saving you time and effort. We simplify the lease administration process by extracting relevant data points from your lease agreements and other source documents.

Don’t let tedious lease abstraction tasks bog you down – contact us now and streamline your lease administration today!

FITECH offers a range of templates to cater to your specific needs. Whether you require a short and concise template or a more comprehensive one with all the lease data points, we have you covered.

Our Silver template is perfect for businesses looking for a quick and easy lease abstraction process. It includes all the necessary financial data in a concise format, making it ideal for smaller businesses with straightforward lease agreements.

Our Gold template is an optimal choice for businesses looking for more options and clauses in their lease abstraction process. In addition to financial data, it includes limited clauses and options, providing greater flexibility while still keeping the process simple and straightforward.

For businesses with more complex lease agreements, our Platinum template is the best choice. It includes all lease data points, providing exhaustive details on every aspect of your lease agreements. This template is ideal for larger businesses with complex lease agreements and extensive lease abstraction needs.

No matter which template you choose, FITECH is here to support you every step of the way. Contact us today to learn more about our templates and choose the perfect one for your business needs.

At FITECH, we understand the importance of accurate lease administration and the potential impact of errors on your bottom line. That’s why we offer our comprehensive lease audit services to ensure your lease data is accurately captured and recorded in your ERP system. Our experienced team uses an analytical approach and pays attention to every detail to ensure the accuracy of each audit data point.

We compare ERP data with the lease documents to identify any discrepancies, and provide our audit findings through a detailed audit report. You can trust us to manage your audit requirements and deliver our services with the highest level of professionalism and accuracy. Let FITECH be your partner in lease administration and take advantage of our lease audit services today.

At FITECH, we understand that effective lease administration requires attention to detail and a proactive approach. That’s why our experienced team is dedicated to managing all day-to-day transactions related to your leases, from abstracting new leases and amendments to handling letters and adhoc requests in your ERP system.

We pride ourselves on our ability to deliver timely and accurate lease management services, ensuring that your ongoing needs are met with precision and efficiency. Trust FITECH to help streamline your lease administration process and free up your valuable time to focus on what matters most to your business.

Maximize your expense recovery potential with FITECH’s recovery setup services. Our experienced team will help you set up the recovery structure at the system, property, and lease level. We specialize in creating and utilizing groups, pools, and other CAM provisions based on lease and prior year documents.

By outsourcing your recovery set-up to us, you can ensure accuracy and efficiency in your expense recovery process, while freeing up your team to focus on other important tasks. Let us help you streamline your expense recovery process and maximize your returns. Contact us today to learn more.

At FITECH, we understand the importance of accurate Common Area Maintenance (CAM) reconciliation for commercial real estate property management. Our CAM reconciliation process ensures that actual CAM expenses are reconciled with what the tenant has paid. Our team is experienced in using industry-standard software such as Yardi and MRI to simplify even the most complicated CAM reconciliations.

Our services not only save you time and effort but also help you save money by avoiding costly errors in CAM reconciliation. Contact us to learn more about how we can help with your CAM reconciliation needs.

FITECH offers a comprehensive desktop audit service to ensure your CAM/OPEX reconciliations are accurate and transparent. Our experienced team conducts a thorough analysis of your current year’s expenses compared to the previous year, identifying any discrepancies and validating information back to your lease. By completing a year-over-year comparison and verifying all lease information, we can help you determine whether you need to move forward with a full audit or if the reconciliation is complete.

With our desktop audit service, you can have peace of mind knowing that your CAM/OPEX expenses are thoroughly reviewed and validated, saving you time and resources. Don’t wait until it’s too late – contact FITECH today to schedule your desktop audit and ensure that your lease is being properly administered.

Ready for Hassle-free Lease Management?

Lease Administration

For commercial, retail, and industrial portfolios, FITECH provides full lease administration services, delivered directly into your ERP platform or in Excel—ready for upload. With silver, gold, and platinum tiers, we can capture specific or customized amounts of data. Additionally, we’ll confirm accurate lease data for in-place leases—adding options, clauses, and modifications to your in-place lease data—and perform CAM reconciliations, as well as any other lease-audit related activities that are available.

FITECH’s Lease Abstraction Tiers

FITECH Lease Abstraction Tiers breakdown comparing Tier 1, Tier 2, and Tier 3 feature sets. Full text version and feature table available in the expandable section below.

Overview of Tiers

  • Tier 1: Silver.
  • Tier 2: Gold.
  • Tier 3: Platinum.

Detailed Feature Comparison Table

FITECH Lease Abstraction Tiers Complete Feature Matrix
Category & ItemSilverGoldPlatinum
Document inventory & query log tracking
Document inventory based on the Rent roll/lease documentsIncludedIncludedIncluded
Query log based on lease and System validationIncludedIncludedIncluded
Excel lease abstraction
1. PARTIES
Tenant legal nameIncludedIncludedIncluded
DBA (if applicable)IncludedIncludedIncluded
Billing addressIncludedIncludedIncluded
Lease TypeIncludedIncludedIncluded
NotesNot IncludedNot IncludedIncluded
Landlord nameNot IncludedNot IncludedIncluded
2. TENANT SPACE INFORMATION
Suite #IncludedIncludedIncluded
Rentable square feetIncludedIncludedIncluded
Floor #Not IncludedIncludedIncluded
NotesNot IncludedNot IncludedIncluded
3. TERM, LEASE INDEX and NOTES
Lease agreement date (sign date)IncludedIncludedIncluded
Lease commencement date (LCD)IncludedIncludedIncluded
Rent commencement date (RCD)IncludedIncludedIncluded
Lease expiration date (LED)IncludedIncludedIncluded
Lease documents index listIncludedIncludedIncluded
GuarantorNot IncludedIncludedIncluded
Term (months)Not IncludedIncludedIncluded
NotesNot IncludedNot IncludedIncluded
4. BASE RENT & RENEWALS
Base rent - current & future termIncludedIncludedIncluded
Percentage rentNot IncludedIncludedIncluded
Renewal option(s)Not IncludedIncludedIncluded
Rent abatement/concessionNot IncludedIncludedIncluded
Rent notes (lease year, rent year, sales tax)Not IncludedIncludedIncluded
5. TENANT IMPROVEMENT ALLOWANCE
T.I. costsNot IncludedIncludedIncluded
6. DEPOSIT INFORMATION
Security deposit / LOCNot IncludedIncludedIncluded
7. LATE CHARGES
Late chargeNot IncludedIncludedIncluded
InterestNot IncludedIncludedIncluded
NSF chargeNot IncludedIncludedIncluded
8. ADDITIONAL RENT
Cam/operating expensesNot IncludedIncludedIncluded
Real estate taxNot IncludedIncludedIncluded
Prop 13Not IncludedIncludedIncluded
Bldg insuranceNot IncludedIncludedIncluded
UtilitiesNot IncludedIncludedIncluded
HVAC/HVAC overtimeNot IncludedIncludedIncluded
Other (trash and security)Not IncludedIncludedIncluded
9. OPTIONS
TerminationNot IncludedIncludedIncluded
Right of first offer / refusalNot IncludedIncludedIncluded
Contraction optionsNot IncludedIncludedIncluded
Expansion optionsNot IncludedIncludedIncluded
Relocation rightsNot IncludedIncludedIncluded
OtherNot IncludedNot IncludedIncluded
10. CLAUSES
Assignment & sublease termsNot IncludedIncludedIncluded
Default after how many days - monetary/Non-monetaryNot IncludedIncludedIncluded
Holding overNot IncludedIncludedIncluded
ParkingNot IncludedIncludedIncluded
Permitted useNot IncludedIncludedIncluded
Tenant notice address(es)Not IncludedIncludedIncluded
Tenant insuranceNot IncludedIncludedIncluded
Continuous operationsNot IncludedNot IncludedIncluded
Co-tenancyNot IncludedNot IncludedIncluded
EstoppelNot IncludedNot IncludedIncluded
Go darkNot IncludedNot IncludedIncluded
Radius restrictionNot IncludedNot IncludedIncluded
Use restrictionNot IncludedNot IncludedIncluded
Subordination/SNDANot IncludedNot IncludedIncluded
SignageNot IncludedNot IncludedIncluded
Tenant exclusivesNot IncludedNot IncludedIncluded
OthersNot IncludedNot IncludedIncluded
11. ADDITIONAL INFORMATION
BrokerNot IncludedIncludedIncluded
Missing documentsNot IncludedIncludedIncluded
Unexecuted documentsNot IncludedNot IncludedIncluded

END TO END SERVICES

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